Creative Project Coordinator

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Spotlight Events is an award-winning boutique wedding and event company based in Port Coquitlam, BC. We specialize in planning and design services for weddings, corporate events, non-profit fundraisers and social occasions. We are quickly growing and looking for a Creative Project Manager to join our team and keep us running smoothly.

We’re looking for someone with the hustle gene who can adapt to a variety of work environments as we grow. You must be a self-starter and thrive off building a meaningful project from the ground up. You’ll be mobile and work from various locations, including your own home at times. The hours will be irregular and you’ll have flexibility to make your own schedule to an extent (as long as deadlines are met). This is a brand new role so we’re looking for someone who can take initiative and build the job duties and systems from scratch. You’ll work closely with the Creative Director to implement the vision for various creative and business projects.

This is a contract position approximately 8-20 hours per week to start. The hours are not set and will fluctuate based on the demand. There’s potential for this role to grow very quickly for a motivated individual. This position is ideal for a freelancer, part time small business owner, student or stay at home mom with flexible childcare.

Types of Tasks:

  • Assist the Creative Director with client engagement and event planning tasks.

  • Organize decor rental inventory and create seamless rental procedures.

  • Expand rental inventory by sourcing items based on budget and style.

  • Set-up and maintain planning software, including a database of vendors, venues and clients.

  • Assist with client billing and payment collection.

  • Develop and implement marketing strategies for new and current service/product offerings, including social media marketing, collaborations, email marketing, website, etc.

  • Coordinate various project logistics, including production lists, materials, schedules, running errands, etc.

  • Many more random things… there’s never a dull moment!

Key Qualities

  • A workhorse! Someone who can understand a vision and find the steps to make it happen.

  • Detail oriented and very organized.

  • A hustler with an entrepreneurial spirit.

  • Self-motivated.

  • Computer and tech savvy.

  • Marketing savvy.

  • Creative eye for design and decor trends.

  • Crafty.

  • Lover of creating efficient systems and workflow.

  • Excellent customer service and client engagement skills.

  • Sense of humour! We get rowdy sometimes.

Skills & Experience:

  • 2-3 years experience working in events as a planner, decorator, caterer or venue manager.

  • Some level of knowledge of basic small business administration and operations.

  • Master of MS Office, Gmail, Google Drive, G Suite.

  • Must be able to learn new digital software and programs quickly.

  • Experience in digital marketing and graphic design a HUGE asset! Specifically working with MailChimp, Squarespace, Facebook, Instagram, Pinterest, YouTube, Eventbrite and more.

  • Proficiency in Adobe Creative Suite (Photoshop and Illustrator specifically) a HUGE asset!

Requirements

  • Some daytime Monday to Friday availability. We are flexible on specific hours and days, but daytimes are key.

  • Must have a reliable vehicle.

  • Must have a laptop or computer that can be used for business.

  • Access to a smartphone that can be used for business.

Pay: $15-$20 per hour depending on experience and skill set.

If this sounds like the right fit for you, please email your resume and a cover letter to hello@spotlightevents.ca with subject line: “CREATIVE PROJECT COORDINATOR.” Include a brief statement about why you'd like this opportunity, as well as a bit about yourself (your passions, hobbies, interests, anything!). Deadline for applications is May 1, 2019. Please note that only those selected for an interview will be contacted.

Thank you for your interest! Good Luck!